Business Automation · API & System Integrations
Enter it once. Trust it everywhere.
We connect the systems your business already depends on, with clear rules for which system owns each piece of data and a defined path for what happens when a connection fails.
From USD 5,000
Send one order to accounting
Event received
New order from the store
Done
Checked
Required fields and tax code are valid
Done
Sent
Invoice created in accounting
Done
Recorded
Invoice number saved on the order
Done
What the log records
One order, one invoice, and a reference on each side.
Useful when
Staff copy data between tools, reports disagree, a no-code automation has become critical without anyone monitoring it, or a new channel means more manual work.
What we need from you
- A list of your systems and who owns each
- API access or admin accounts, with test environments where available
- Examples of the data that moves today
- Who should be told when something fails
How it works
What happens to one event
A connection is designed for its bad days. Each event follows the same controlled path.
Event
A new order, deal or update arrives
Validate
Required fields and formats are checked
Map
Fields are translated for the target system
Deliver
Sent with a unique reference, so retries can't duplicate it
Record
The result and reference are logged on both sides
Exception path
Delivery fails
Retries with a limit, then alerts a named person
A growing services firm connecting sales and finance
Illustrative scenario · not a client case studyBefore
- Won deals retyped into accounting
- Customer details differ between systems
- A failed automation goes unnoticed for days
After
- Goal: a won deal creates its invoice draft automatically
- Goal: one system owns each customer record
- Goal: any failure alerts a named person the same day
Common connections
Typical work includes tools such as HubSpot, Zoho, Salesforce, Odoo, Shopify, Xero and QuickBooks. What's possible depends on each system's API and plan.
CRM and website
Enquiries reach the CRM with their source and consent, and duplicates are matched before a record is created.
Store and ERP
Orders, stock and prices stay in step, with one system clearly in charge of each.
Sales and accounting
Closed deals or paid orders become invoices without being typed in again.
Data to dashboards
Scheduled syncs bring figures from several systems into one reporting view.
Custom API
A documented API that lets your systems or partners exchange data securely.
Map your integrations
Share the context and we'll help define a sensible first step.
What's included
- System and data-flow mapping
- Deciding which system owns each record
- Custom API design and development
- Webhooks and scheduled data syncs
- Field mapping and data clean-up
- Retries that don't create duplicates
- Logs, alerts and failure handling
- Secure credentials and access scopes
- Test environments and integration tests
- API documentation and handover
What you receive
- A data-flow map and field mapping
- Working integrations with logs and alerts
- Failure test results
- API documentation and a guide for handling faults
Not included by default
- Licence or API fees charged by your software vendors
- Replacing a core system, unless scoped separately
- Fixing source data beyond the agreed clean-up
How we approach it
- 1Map
- 2Confirm access
- 3Design
- 4Build
- 5Test failures
- 6Monitor
What we test before go-live
- Normal flows, using test accounts wherever a vendor provides them
- A target system that's slow or unavailable
- The same event arriving twice
- Missing or invalid data
- Expired credentials and permission errors
- Alerts reaching the person who needs to act
Works well with
- CRM & Business AutomationFewer manual steps between a new enquiry and a completed task.
- E-commerce DevelopmentOnline stores that load quickly, take payment reliably and stay in step with your operations.
- Custom Web ApplicationsPortals, dashboards and internal tools built around how your business works.
Questions we're often asked
Why not use Zapier or Make?
They're often the right choice for simple, low-risk flows, and we'll say so. Custom integration earns its cost when volume, data rules or the cost of a silent failure are high.
What if one system has no API?
We look at the alternatives: file exports, database access, webhooks or a supported connector. Sometimes the honest answer is that a system needs replacing or a manual step should stay.
How do we know when something fails?
Each integration logs what it did, retries when it's safe to and alerts a named person when it can't continue.
Who looks after an integration once it's live?
Vendors change their APIs, so integrations need occasional attention. We hand over documentation for your team, and ongoing monitoring can be agreed separately.
Map your integrations
Share the context and we'll help define a sensible first step.
What happens next
- 1We read your request and any context you share.
- 2We reply within one business day to arrange a time.
- 3The first conversation focuses on your goals. No preparation or documents needed.
Prefer email? hello@poweraims.com